The Occupational Safety and Health Administration (OSHA) issued new and revised reporting requirements effective January 1, 2015. The new requirements include a timeline by which severe injuries and fatalities must be reported to OSHA.
Employers must report all work-related fatalities within 8 hours, while all work-related inpatient hospitalizations, amputations or loss of an eye must be reported within 24 hours. The report can be made by calling the free and condfidential 24-hour OSHA hotline at 1-800-321-OSHA (6742), by calling your closest area office during normal business hours, or by using the online form which will soon be available at www.osha.gov.
These reporting regulations apply to fatalities that occur within 30 days of a work-related incident or for hospitalizations, amputations, and eye loss that occurs within 24 hours of a work-related incident. Employers do not have to report an event that results from a motor vehicle accident on a public street or highway, unless it occurs in a construction work zone, or an event that occurs on a commercial or public transportation system such as an airplane or bus. In-patient hospitalization for diagnostic testing or observation only does not need to be reported.
Reports to OSHA must include the establishment name, location and time of the incident, type of reportable event, number of employees who suffered the event and their names, a contact person and phone number, and a brief description of the incident.
OSHA already updated its requirements for those exempt from routinely keeping OSHA injury and illness records. The new regulations include any employers with 10 or fewer employees at all times during the previous calendar, and businesses in certain low-hazard industries. That list of exempt industries can be found here.
While many are exempt, there are now 25 new industries which must now maintain and post OSHA injury and illness records. Employers must use the annual summary form (Form 300A) to comply with the posting requirements, even if they experienced no recordable injuries or illnesses in 2014. The form must also be certified by a company executive. Download Form 300A.
Those who were already covered must complete and post their 2014 annual summary by February 1 and keep it posted until April 30, 2015.
The Associated General Contractors of America (AGC) issued a press release regarding these reporting requirements and also provided key details to some of OSHA's rules and regulations for reporting and posting. Included are explanations of who can provide executive certification for OSHA's 300A summary, as well as the posting process for the summary and a clarification of number of employees and hours worked to be reported in the form.
HCSS Safety can help you fill out these forms and stay within regulations. Our safety software allows you to track incidents and near misses, inspections, safety meetings, and skills and certifications.
HCSS Safety is a construction-focused safety management tool that provides industry-standard templates for inspections and allows for easy regulatory reporting and digital records searching. You can access all your reporting requirements and fill out and print any forms you need. It also comes stocked with more than 600 toolbox talks to help you successfully run safety meetings and improve your construction safety program.
Work on your laptop, or use the safety mobile app to track incidents and near misses right in the field and take photos of crews, meetings, logs, and jobsite issues to attach to reports and send to the office. The entire system also integrates with HCSS HeavyJob to save time and improve reporting.